Exclude ‘AVAC’ partially in a AVACed SAP-PS project-Option(s)

•   Pre
  requisite/case:
• Business wants to budget(fund) and control spend
  only on part of project work in SAP PS
• Project has one top WBS Element and multiple
  branches of WBS underneath:
  • For ex:
    • One branch for CAPEX and another for OPEX
      • `First one budgeted and second one isn’t!
    • One branch of WBS is for Global R&D Spend, second
      for Country R&D Spend and third for Local R&D Spend- first two are
      budgeted and last isn’t!
• Budget Profile- Availability Control(AVAC)
  active on budgeting
• Define budgeting tolerance limit for AVAC (ex: 100%-
  error)
  • It may be controlled at transaction level
• User status
  profile (for WBS Element)
  • With couple of statuses and one among them
    forbidding ‘Availability Control’ (that is preferably not initial status)
    • INIT – initial status
    • NAVC- status that prohibits Business Transaction
      ‘AVAC’
    • YAVC- status that permits ‘AVAC’
  • For purpose of this document, user status ‘INIT’
    does not prohibit any business transaction
• Project/WBSEs are obviously released
• Cost element(s) may or may not be exempted from
  AVAC

 

1. Steps:

 

• Create and Release Project structure
  • Project may have:
    • 1 Level 1 WBS Element (WBSE),
    • 3 Level2 WBS Elements and
    • multiple Level3 WBS Element under each Level 2
      WBSE
    • A WBS branch is defined as one level 2 WBSE with
      its subordinate WBSEs
• Budget one branch of WBS
• AVAC automatically activated for entire project
  • Note: AVAC activation is at Proj Def level
• System sets status BUDG automatically on the
  budgeted WBS Element as well parent WBS Elements
• Now set the user status (NAVC) on the level 1
  (parent) WBS Element. Don’t choose
  ‘set and pass on’ option while setting the status
• Also set the user status (NAVC) on the level 2
  WBS element for the branch that should be excluded from availability control.
  Here you may choose to ‘set and pass on’ option
• Any commitment/actual posting (of course depending
  on other config.) will not fail on account of AVAC in the branch of WBS with user
  status NAVC
• Any commitment/actual posting will fail in the Availability
  controlled branch of WBS with user status INIT or YAVC

 

Alternate option:

• Configure the user status profile with initial
  status prohibiting ‘AVAC’. In this case, no WBS Elements will be protected by ‘AVAC’
• So User has to remember to set the User status
  permitting ‘AVAC’ to control project spend. If not, spend may exceed budget!